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Tenancy Agreement - London Borough of Greenweich

GREENWICH COUNCIL

TENANTS ALLOTMENT PLOT AGREEMENT

GREENWICH COUNCIL TENANTS PLOT AGREEMENT - Your allotment, your rights and responsibilities

  1. Tenancy Agreement
  2. Allotment Garden Site

    Allotment number

    Rent        You must pay your rent in advance on 1 April every year.

    AN AGREEMENT made the (day)     (Month)     (year)    20  
    Between THE MAYOR AND BURGESSES OF GREENWICH COUNCIL (hereinafter called the 'Council') acting by the Director of Public Services on the one part and

    Name

    Address


    (Hereinafter called the 'tenant') of the other part WHEREBY the Council agrees to let and the tenant agrees to take on a yearly tenancy the allotment garden numbered     in the register of the above named allotment site provided by the Council and containing an area of     Rods or thereabouts at a yearly rent of £      payable on the first day of April in each year the first payment         such rent being variable as herinafter mentioned.

    The tenancy is subject to the Allotments Acts 1908 to 1950. The tenant agrees with the Council to follow the rules in this agreement.

    The council reserves the right to take action against individuals or groups that have failed to keep to the rules of the agreement

  3. Formal notice to tenants
  4. If the Council or allotment association need to serve any formal notice on you, it will be served properly if sent to you by post. If you need to serve notice on the Council or allotment society, it will have been served properly if you send it in a prepaid envelope to the Director of Public Services, Greenwich Council, Peggy Middleton House, 50 Woolwich New Road, SE18 6HQ.

    The Council or allotment association reserves the right to give notice of any special conditions that may be necessary from time to time.

  5. Rent increases
  6. If we put the rent up or down, we will give you at least three months' notice and let you know whwn the new rent comes into effect.

  7. Allotment Societies
  8. The Council welcomes the introduction of allotment societies for the benefit of its tenants, community, environment and the council

    Tenants of a self managed site have to join the allotment society

    You will need permissionfrom the Council to set up an allotment society. Plotholders wishing to set up an allotment society should sontact the council * contact name and address.

  9. Equal opportunities and conduct
  10. The Council condemns all forms of discrimination, harrassment or victimisation.

    For example, we will act against anyone who produces or displays material which people may find offensive or who threatens assaults or victimises someone. If you cause or take part in anti-social behaviour you will not be allowed to keep your allotment and may be prosecuted.

    If you have been involved in anti-social behaviour, the council can refuse to give you an allotment.

    No one will be disadvantagedwhen they apply for an allotmen becaise of their ethnicity, gender,disability,sexual orientation,age,class,income, whether you are in work or not or religious belief.

    Opportunities for all individuals and groups in the Greenwich community should be increased and the diversity of the community should be celebrated and valued

  11. Looking after your plot
  12. Ther allotment must be properly cultivated and kept free from weeds.

    Water your plot by hand. You must not use hosepipes or sprinklers to water your allotment, but you may use hosepipes to fill water containers.

    Paths are shared with neighbours. You are responsible for looking after the nearer half of the paths around your allotment. Paths should be 47.27cm/18" wide. If there is no path next to your allotment you should make one.

    Hedges next to your allotment must be properly cut and trimmed and ditches kept clear and maintained. You must not cut or prune trees or take or sell any mineral, gravel, sand,clay or soil without written permission of the council

    If there is not one already you should put a stake with your site numberon it on your allotment

    Tenants must not use barbed or razor wire on any part of the allotment. You must not put up fencing that stops council and allotment officials getting around the site.

    Do not obstruct paths or road within and leading to the allotments.
    Tenants must not sublet or let anyone else use it without the written consent of the Council. However you can get friends , family and people from to help you cultivate your patch if you wish.

    You are responsible for the behaviour of visitors and family and their pets and children and the Council may terminate the tenancy as a result of anti-social behaviour

    The Council reserves that right to refuse admittance to persons other than the tenant, members of the tenants family or authorised friend(s), unless accompanied by the tenant or a member of the tenants family.

    Dogs must be kept on a lead and under proper control

    Tenants must not keep animals on the site. If you wish to keep bees, you must get written permission from the council first, and you must not bury dead bees or other animals on the allotment.

  13. Sheds, safety and security
  14. All chemicals, including bleach, herbicides and insecticides, must be kept in a safety liquid storage cabinet. This includes non liquids such as powders and granules. Petrol or inflammable material must be kept in a fire protection safety store.

    Tenants should use only chemicals which are on the cil's approved list the manufacturers instructions must be followed strictly. care must be taken not to contaminate other plots.

    Each plot can hold a shed up to 2.4m X 1.5m (8' x5' foot approximately). Anything else will need the Council's permission. You are responsible for keeping your shed and tools secure. Thefts and vandalism should be reported to the police.

    It is everyone's responsibility to reduce vandalism and tefts of tools and produce. The gates are to be kept locked at all times. You must not copy or lend your allotment key to anyone. If site is left insecure through your fault, you may nnot be allowed to keep your plot and may noy be given a plot in future.

    You must not carry out any trade or business on your allotment

  15. Nuisance
  16. You must not cause any nuisance to other allotment holders or neighbours of the allotment garden. This includes verbal and physical abuse, being disorderly or discrimination.

  17. Rubbish
  18. You can bring compostable material on site and put it on your own or a communal compost heap.

    Don't bring rubbish onto the site - use the rubbish disposal areas for waste from your allotment only. If you do not follow this your tenancy may be terminated.

  19. Bonfires
    1. Do not burn material that can be composted.
    2. Only burn dry material
    3. Only burn plant waste. Never burn Household rubbish, plastic, paint, creosote etc.
    4. Do not use petrol, meths,engine oil or other flammable liquids to light or encourage the fire.
    5. Don't light fires unless the weather is suitable. Avoid damp still days, evenings or when the wind may blow smoke across roads or into people's homes.
    6. Don't light fires when the air quality in your area is poor or very poor. You can check this by ringing 0800 556677 (the phone calll is free) or checking Ceefax page 404 or Teletext page 187.
    7. Never leave a fire unattended or leave it to smoulder.

  20. Inspections
  21. Owners of the allotment garden site are entitled to visit the site at reasonable times to inspect and carry out works, such as repairs to water pipes and hedge and fence maintenance

  22. Moving House
  23. If you move house, tell the council or allotment association you're new new address as soon as possible, preferably before you move. You must tell them within twenty eight days of moving there.

  24. Ending a tenancy
  25. If you decide to give up your tenancy, you should give twelve months notice and leave the plot in a proper condition.

    The Council can also give you 12 months notice. The council may take back the plot after three months notice if it needs the land for redevelopment

    The Council can also give you three months notice if it is renting the land from another landlord, and the Council has to give up the land or because of one of the events in subsection 1 of section 1 of the Allotments Act 1922

    The Council may take the land back from you if you have at least four weeks' rent arrears. Tenancies will automatically end when the tenant dies.

  26. Disputes
  27. Any disputes between allotment holders will be dealt with by the allotment association or the Director of Public Service and follow the complaints proceedure below.

  28. Complaints
  29. If you have a complaint, you should first approach your allotment society who will try to resolve it. If this is not appropriate, or if you are not satisfied with their response, you can follow this proceedure.

    Stage1

    Put your complaint with all the details in writing and send it to:Head of Services for Allotments,Directorate of Public Services.

    Your complaint will be investigated. Investigators may check facts and evidence about the complaint and any alleged incident(s).

    There may be a meeting of everyone involved and their representatives todiscuss the results of the investigation(s). Both sides will be able to present their cases. The meetings will be minuted and will be distributed to all concerned. The Head of Service will send a final response to all concerned.

    If you are not satisfied with the response, or have new evidence, you can go on to stage 2. You must do this within 10 days of receiving the Head osf Service's final response.

    Stage 2

    This must be in writing and give full details of events. All evidence - documents, letters,photos etc - must be sent withinj 10 working days of receiving letter from decision made by Head of Service. If you do not do this, your appeal will be refused.

    You should send your stage 2 complaint to: Assistant Director responsible for Allotments, Directorate of Public Services.

    If you are appealing because you have new evidence, you must show that it would have been very difficult - if not impossible - to produce this evidence earlier.

    The person who did the appeal at stage 1 will not investigate your appeal. A different person will investigate the complaint this time. This investigation takes previous evidence into account.

    FDollowing the second investigation, everyone involved qand their representatives may be invited to a meeting to discuss the findings of the investigation(s). Someone will take notes and you will be sent a copy of these. The Assistant Director will then make a final and binding decision which will be sent to everyone.

16. TENANT PLOT AGREEMENT - ALLOTMENT GARDEN SITE . . . . .

This agreement is based on an individual undertaking a tenancy agreement as a plotholder with Greenwich Council. This agreement supersedes previously signed agreements.

AS WITNESS the hands of the parties hereto

For the director of Public Service

Name . . . . . . . . . . . . . . .

Signed . . . . . . . . . . . . . .

Position . . . . . . . . . . . . .

Date . . . . . . . . . . . . . . .

Witness for the council

Name . . . . . . . . . . . . . . .

Signed . . . . . . . . . . . . . .

Position . . . . . . . . . . . . .

Date . . . . . . . . . . . . . . .

The tenant

Name . . . . . . . . . . . . . . .

Signed . . . . . . . . . . . . . .

Date . . . . . . . . . . . . . . .

Occupation . . . . . . . . . . . .

Address . . . . . . . . . . . . .

Tel. No. . . . . . . . . . . . . .

Witness for the tenant

Name . . . . . . . . . . . . . . .

Signed . . . . . . . . . . . . . .

Date . . . . . . . . . . . . . . .

Occupation . . . . . . . . . . . .

Address . . . . . . . . . . . . .